Caffeinated ideas and views on marketing communications

Email marketing

5 Email Marketing Mistakes You Need To Fix Right Now

Email marketing is still an incredibly effective marketing tool, if you are doing it correctly. Sadly, that’s a big if. Often, marketers make the following five mistakes. Are you?

Here are five email marketing mistakes that may be affecting your campaign’s performance.

1. Not getting permission

Are you sending out your email marketing that haven’t signed up for it? Then not only are you making a crucial mistake, you are also running afoul of the CAN-SPAM law.  This is huge mistake that you must stop right away.

2. Sending image-only emails

Did you know that Outlook and many other email programs do not show images until the use authorizes their download? This means that if your email is all images, and no plain text, your recipients will not see anything except a bunch of red xes. Don’t make your recipients work so hard! Send both text and images.

3. Sending too frequently or too many emails

When people sign up for your email marketing, they are indicating interest in getting information from you. However, they are not indicating they want their email box to be flooded with your stuff. And yet, some marketing feel that reach is not enough to cut through the clutter, and frequency is needed. Excessive frequency will not cut through the clutter, instead it may get you cut off entirely.

 4. Not checking your analytics

How many people open your emails? How many click on links? How many bounces are you getting? If you don’t know the answers to these questions, you aren’t checking your analytics. You are missing out on valuable information that can help guide your future email marketing efforts.

5. Not cleaning up your list

Periodically, you should go through your list. You should pay special attention to recipients that are not opening your email. If they’ve been on your list for a long time, keeping them on does not improve your email marketing. You could try sending them an email asking them if they wish to remain on your list or whether there is information that they need from you and aren’t getting. If you get no response, then delete them from your list. Getting rid of these users will actually help increase your open rate.

How many of these email marketing mistakes are you committing? Which mistakes would you add?

About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

Use email, don’t abuse it

If you’re like me, you’ve been bombarded by email for the past several days. First, it was all about Black Friday deals. Then it was the Cyber Monday deals. And today, it’s about Giving Tuesday.

Now, I am not against getting deals or giving to good causes. And I think using email marketing is very effective given that people generally opt-in, and are willing to receive your stuff.

But I am against email marketing abuse.

Because it’s an absolute abuse of your list to send too many emails in too short a time span. It overwhelms people.


Enough said.

The bottom line with abusing your email marketing privileges is that it will be counterproductive. Too much email (especially from the same sender) makes people hit delete. And some may even unsubscribe.

Use email wisely. Don’t abuse it or your list’s good faith.


About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

Always start with the reader in mind


Photo by
Photo by

It seems obvious that you should always write your marketing and communications materials with your readers in mind. After all, if you are trying to communicate with them, you have to understand what they need to know.

And yet, how many times have you received a letter that doesn’t say anything? Or an email that lacks crucial information? How many times have you had to call up a company because you didn’t understand something it sent you? I bet you’ve had many a moment like this, which left you frustrated.

Missing information

I had such a moment last week. I had signed up for an editing workshop from the American Copy Editors Society (ACES) being given on November 5 in Washington, DC.  Here’s the email I received a few days before the event (note that I blocked out the names of presenters and a phone number for privacy):

This message is to confirm that you are registered for the American Copy Editors Society (ACES) Boot Camp from 9 a.m. to 5 p.m. this Saturday, Nov. 5, at George Washington University in Washington, D.C. The workshop will take place in the Funger Hall auditorium, room 103, located on the Foggy Bottom campus.

Lunch will be provided by the local chapter of ACES.

Presenters XX, XX and XX look forward to welcoming you on Saturday.

If you have any questions or find yourself lost on Nov. 5, please feel free to call 571-xxx-xxxx for assistance.

Notice anything missing from this email? How about the address for the building? Or how about directions and parking information (or links to those)? How about an agenda and/or schedule for the day? Is there any information about what you need to bring with you?

Trying again

The next day, ACES sent another email, regarding parking information. It is basically the same email as before, except for the addition of parking and Metro information, which I bolded for you to see more clearly.

We look forward to seeing you at the American Copy Editors Society (ACES) Boot Camp from 9 a.m. to 5 p.m. tomorrow at George Washington University in Washington, D.C. The workshop will take place in the Funger Hall auditorium, room 103, located on the Foggy Bottom campus.

Lunch will be provided by the local chapter of ACES.


The closest garage to Funger Hall is the University Parking Garage/G Street Garage, located at 2028 G Street, NW Washington, DC 20052. There is access from both 20th Street and 21st Street between F and G Streets. The self-service garage is open 24/7, accepting MasterCard, Visa and American Express for payments (no cash). The full day rate is $12.

The closest Metro stop is Foggy Bottom-GWU, with service on the  Blue, Orange and Silver lines.

If you find yourself lost on Nov. 5, please feel free to call 571-XXX-XXXX for assistance.

This attempt was a better than the prior email, but still, no address for Funger Hall. It’s as if ACES thinks that everyone is intimately familiar with GW’s Foggy Bottom Campus. For those of you who aren’t in the DC area, GW’s campus is a city campus. Buildings have street addresses–they are not in quads as in traditional colleges.

I looked up Funger Hall on Google, but  I forgot to note the address, and when I got to the parking garage on Saturday, I didn’t know where to go. I looked it up on my phone and the address I got did not correspond to the building. I called the number on the email, but there was no response.  I was able to get directions from a student I saw on the street, and I then got to the workshop several minutes late.

How helpful are you being to your reader?

If ACES had started with the reader’s needs in mind when writing this email, it would have realized that providing an address and links to maps and directions would have helped recipients of this email.

It’s about the 5 Ws

When you write a press release, you should think like a journalist and answer the five Ws: what, why, where, who and when. You should also answer the how.  This advice is also applicable to most any communications material you create.

If you need help creating effective communications materials, contact me!

About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

How to undermine your credibility

An important message for Deborah

That was the exact subject line of an email I got this morning from AT&T.

Since I have my cell phone service through AT&T, and the email clearly was designed to sound official, and I thought it was service-related news about my usage or bill. But no, it wasn’t about my cell phone service at all. Instead, the email was an advertisement for a “flash sale” on AT&T’s home security services.

Let’s review: A company with which I have an established (and may I add, quite long) customer relationship sends me an email that claims it’s important. The subject line is personalized, but the purpose of the email is to sell me other, unrelated services.

A case of misdirection

In other words, the subject line of this email was misleading. The email was neither important nor specifically for me. It was a promotion that required a subject line that would hook me into opening it.

Entering the realm of unintended consequences

Today’s misleading email from AT&T had two unintended consequences:

  • it eroded my trust in AT&T, undermining the company’s credibility
  • it caused me to unsubscribe from their promotional emails (all of them)

Raise interest but not at the expense of your credibility

Yes, companies and organizations need to have email subject lines that will raise interest and make people open the email. That’s the purpose of email marketing after all. But when the subject lines are misleading–designed specifically as click-bait–the organization’s credibility takes a hit. No longer will readers believe emails with words such as important, or urgent. Down the road, this can have negative consequences.

Bottom line

Cultivate your credibility, even at the expense of potential sales. Once you’ve destroyed your credibility, you will have a very hard time getting it back.


About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

It’s not always about the money (customer feedback part 1)

Going by the emails I receive, some companies think that I don’t do business with them solely because I can’t afford to.

money-9-1238441-1279x850Every few weeks, a yoga studio I used to attend until my favorite teacher left sends me a dollars-off promotion. Come back, they say, here’s an $8 discount.

Then there’s the company that is always sending me discounts for handyman services.


And there’s a cosmetics company that sends emails telling me how I can get a free something or other with purchase (Only today! Only friends and family!).

It’s not about money.

None of these companies has any idea why I am not a return customer. They’ve never asked me, but I’ll tell you my reasons.

I haven’t been back to the yoga studio because I don’t like the teacher that is currently teaching during the time slot that is convenient for me. Additionally, I hurt my shoulder and I can’t do yoga right now.

I haven’t used the handyman company because I don’t have a current need. That’s not to say I won’t in the future, but there’s nothing (knocking on wood here) that needs fixing right now.

The cosmetics company just yesterday was offering me a free lash-extender mascara. I wear contact lenses and I never use mascaras that extend because it bothers my eyes, so even a free mascara is not an enticement.

But at least they are tracking.

To their credit, these companies have noticed that I haven’t been a customer for a while and they want me back. But they err in thinking that doing business is simply about money.

Here’s the thing: Getting customers back is not as easy as offering a discount or a gift with purchase. You have to understand what motivates your customer.

The decision to buy something or do business with a company is often about more than just price. There are other factors, both tangible (e.g., need, convenience, timing) and intangible (e.g., trust, satisfaction, appreciation) that affect whether you shop somewhere or buy a certain product.

Sometimes, you have to ask.

If you’ve lost business or aren’t getting repeat business, you have to ask why. Don’t assume that everything can be fixed with a dollars-off promotion. Companies are collecting emails to do marketing or to send reminders. Well, they can also send a survey or even a personalized email.

Imagine how much more effective it would be if the yoga studio owner sent me an email saying she’s noticed I haven’t been there in several months and she’d like to know if I am still living in town or doing yoga.

How do you track your clients or customers? How do you entice them to come back? Let me know what works for you in the comments.




About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

Do this one thing!

You have to do PR if you want to get new clients!

You have to have an optimized website if you want to get new customers!

number 1 by Jon Jordan on Flickr
number 1 by Jon Jordan on Flickr

You have to do content marketing if you want to get new leads!

And most recently,

You have to try Periscope to get some exposure!


In the new world of marketing communications, there is a growing array of standard and innovative possibilities for getting the word out about your business.

From the pre-Internet era we have good old advertising/public relations/marketing, including the use of print materials, broadcast, outdoor, direct mail, etc.

From the Internet-era, we have websites and email marketing.

From the social media-era, we have content marketing, and a seemingly endless stream of networks (Twitter, Pinterest, Instagram, and so forth) and video in short format (Vine) and in long format (Periscope). And I am sure as I write this, something else is bubbling up to capture our short-attention span.

Here’s the thing: all of these work. They work differently, with different audiences and with different levels of “engagement.”  But the uncomfortable truth is that no one thing will get you leads/customers.

Back in the old days, we had a concept called “integrated marketing communications.” It posited that in order to be successful, you had to use a variety of marcomm tools and make sure they were playing nice with each other.  For example, if you were using sponsorship and public relations, the PR folks would know what you were sponsoring and the sponsorship folks might in turn get a bit of PR for the sponsorship. You know, everybody working together toward a common goal.

Now it seems that people want a shortcut. They want to try the one thing that will “guarantee” results. Everybody seems to be lurching from one platform to the next, one tactic to another.

If you want to achieve results from your marketing communications efforts you are going to have to stop being tactical and start being strategic. Stop thinking in terms of doing one thing to get audiences interested today and start thinking in terms of objectives and actions you want from said audience.

You can’t do just one thing.


If you need help figuring out what your communications efforts should be, contact me today! Let’s talk.

About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

My business card is not a pass to your enewsletter

This is a quick rant because I just received an enewsletter from a woman I met at an event two or three years ago. I haven’t heard from her since, but apparently she has just decided doing a newsletter is a good idea and that her list will include names from all the people from whom she has collected a business card. It didn’t help that the newsletter was addressed to “Brody,” not “Ms. Brody” or “Deborah.”

I immediately unsubscribed, not only because the last thing I need is another newsletter, but because this woman apparently thinks that my giving her my business card is an invitation to be added to a list. It does not. Business cards provide contact information, yes, but they do not have any power to agree to anything. I did not agree to be added to a list, and I certainly did not ask to be added to a list.

Here’s the thing: direct marketing that complies with the CAN-SPAM laws requires opt-in permission. Just having my business card in your possession is not permission to add me to your list.

The only way that having my business card gives you a pass to get me to be on your marketing list is if you use that contact information to get in touch with me first. For example, you might send me a personal, non-mass email asking me if I would be interested in your list, or perhaps asking me to visit your website where I would have the option to sign up for your newsletter, or you could call me (you know, on the phone) to set up a coffee date and talk to me.

A business card is a networking tool, nothing more. If you use the contact information on the business card to send me unsolicited material, then you are a spammer, plain and simple.

Rant over.



About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

Are you CAN-SPAM compliant?

A couple of weeks ago, I went to a networking event and met a public relations “professional.” We exchanged business cards. I sent him a follow up email (nice to meet you, etc.) to which he didn’t respond. Instead, he added me to his enewsletter list. I was peeved. This guy, who didn’t have the basic courtesy to respond to a personal email, just threw my email into his marketing list without asking me. I quickly opted-out.

Other than being rude, was this guy doing something illegal? Was he being compliant with the CAN-SPAM Act (the very good acronym for Controlling the Assault of Non-Solicited Pornography and Marketing)?

The CAN-SPAM Act aims to reduce unsolicited direct marketing email. There are several parts to making your business compliant (you can read the seven main requirements on the FTC website and you can download a PDF with all the pertinent information).

If you distribute an electronic newsletter, you need to be CAN-SPAM compliant. You can get booted off most of the email marketing platforms if you are not, and most of them make it easy to comply.

According to the Act, the main requirements for compliance are these:

  • Don’t use false or misleading header information
  • Don’t use deceptive subject lines
  • Identify the message as an ad
  • Provide a physical location address
  • Provide a way to opt out of further mailings
  • Honor opt-out requests within 10 days

It turns out that CAN-SPAM does not spell out who can be added to your email list (opt-in). In fact, the requirement is directed only at opting out. You must include a way to unsubscribe, and you must honor that request quickly. However,  if you do business with Canada or the European Union, things are a bit stricter. Both Canada and the EU require people to OPT-IN by giving consent. If you have a newsletter, I suggest you familiarize yourself with the opt-in laws for North America and Europe.

So, it seems rude PR guy was, in fact, compliant with CAN-SPAM requirements since his newsletter did have an opt-out. Had I been Canadian though, he would have been in trouble.

Here’s the thing, just because something is legal, does not mean it’s right. Although the US does not have the same stringent opt-in requirements as Canada or the EU, marketers should be aware of why those requirements may be a good idea. People don’t want unsolicited email. It clogs up inboxes, which are already being inundated with real spam (somehow, these laws do not seem to inhibit the scammers and spammers).

Why not make sure you are asking people to opt-in to your enewsletter instead of only asking them to opt-out? All you have to do is have a sign-up form on your website. You can also ask people if they want to be added. Seriously, don’t you want to communicate with people who are interested in your message instead of annoying people and then forcing them to opt-out?

What are your thoughts? How do you handle subscribing people to your newsletter?


Upon further research, I came across a section in the FCC website that seems to imply marketers should get consent to send emails. It says:

Giving Your Consent

Under the FCC’s rules, texts and commercial email messages may be sent to your mobile phone if you previously agreed to receive them. For texts that are commercial, your consent must be in writing (for example, in an email or letter); for non-commercial, informational texts (such as such as those by or on behalf of tax-exempt non-profit organizations, those for political purposes, and other noncommercial purposes, such as school closings) your consent may be oral.

For commercial email, your consent may be oral or written. Senders must tell you the name of the entity that will be sending the messages and, if different, the name of the entity advertising products or services. All commercial email messages sent to you after you’ve given your authorization must allow you to revoke your authorization, or “opt out” of receiving future messages. You must be allowed to opt out the same way you “opted in,” including by dialing a short code. Senders have 10 days to honor requests to opt out.

Notice it says your consent MAY be oral or written. It does not say it MUST be. So, it is unclear to me if as a marketer, you HAVE to ask for consent.

About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

The best way not to get business

Friends, I got a spam email today that just has to be read to be believed. Here it is in its entirety, my comments below:

Dear business owner of

Your business is losing THOUSANDS of DOLLARS every year, maybe more!

Why? How?

Your credit card processor HIDES THEIR FEES. Don’t believe it? Check your statement, I’m sure you will be just as confused as the next business owner.

DO NOT WORRY – I have the solution as I just saved a similar to your business in your street about $5700 in yearly credit card processing fees. The guy is so happy – I have the same offer for you!

I’m a business consultant specialist and this offer isn’t available for everyone. Only for – FOR FREE. Cost to you is NOTHING but 5 minutes of your time.

If you are interested, just let me know and I’ll provide more information for you. I apologize if this email is an inconvenience, I just know what I have done for others in your business, and didn’t want you to miss too good of an opportunity in.

There are only so many your type of business we can sign up though – so if you are going to do it, I’ll need to hear from you now.

Oh yeah, I know the area where you are located, know it pretty well actually.

Thanks for your time!



Business Consultant

This could be a textbook example of how not to send an query/pitch letter. Here’s what’s wrong:

1. No personalization.  If “Jessica” can find my website, she can also find my name.

2. Making (wrong) assumptions. I am losing thousands in credit card fees? Do I even do any credit card processing? And would I be confused by fees?

3. Poor grammar. There aren’t any spelling mistakes, but “Jessica” certainly did not get an A in her high school English class with this sentence “didn’t want you to miss too good of an opportunity in.”

4. Being too informal. “Oh yeah, I know the area where you are located, know it pretty well actually.”(Also, what is that supposed to mean and why is it relevant?)

5. Being shady. Notice “Jessica” does not say what she actually does. She also doesn’t provide any contact information, business name or anything else.

6. Insulting my intelligence.  Five minutes of my time is all I need to save thousands. I am sure she also has bridges in Brooklyn for sale for cheap.

The only reason I did not immediate delete this email is because I thought it would make a great blog post.

Have you received these types of emails? What makes you cringe? Please share!


About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.

Self-monitor or ….

Do you follow yourself? It’s not easy to do, but it’s essential. You should be monitoring your external communications efforts or else, you just won’t know what is going on.

I have followed my own blog (first on Google Reader, and now on Feedly, though that may change) for years. Why? Because I want to see how other people see my blog. I want to make sure it is showing up and how it appears when it does. This is how I knew there was a problem with Feedly and my blog feed (detailed in this post–read the comments please). I subscribe to my blog via email too, to make sure Feedburner is operating as it should.

When I send out email campaigns, I send it to two different emails of mine (one is Gmail and the other I monitor via Outlook). Again, I want to make sure everything looks OK. I try to check them on my smartphone too.

Although you can’t monitor for every iteration (for example, I don’t own an iPad or Apple anything), you need to know how your communications are showing up in different environments, as best as possible. Perhaps you can recruit some volunteers to check for you (trusted friends or colleagues who don’t mind giving you a had). Imagine that you are not optimizing your email for smartphones, and most of your audience reads it on that platform. If you don’t know you aren’t optimized,  you can’t address it.

Too many marketers (agencies included) don’t bother to monitor their own communications. There’s a rather prominent PR agency whose blog is a disaster, but apparently, no one has thought to check it as an outside reader, or follow it or even try to share it on social media. Then there are the countless email marketing messages that are not only not optimized for mobile or for social sharing, but that are RIFE with mistakes (grammar, spelling, content).

You must monitor yourself or direct others to monitor on your behalf. If not, you risk not knowing how people actually see you.

Are you monitoring your communications? If so, how do you do it? If not, what are you waiting for?


About Deborah Brody

Deborah Brody writes and edits anything related to marketing communications. Most blog posts are written under the influence of caffeine.


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