This is not a post about religion or morality. It’s a post about how to get things done.  It’s the “secret” to accomplishing your 2014 goals and resolutions.

I am sure you know the expression “the road to hell is paved with good intentions.”  What that means, quite simply, is that having a good intentions is not enough to keep you from perdition. You have to act. You have to behave differently, not just think about it.

This is the time of the year we are busy setting resolutions and goals for the year ahead. I think this is a great exercise. Certainly, if we take a good look at what we did in 2013, we can see what worked and what didn’t. We can decide to change course or stay the course, depending on how things worked out.

But to accomplish our resolutions and goals, just having the intent to do so is not enough. What you need is an action plan.

I have a friend who has the best of intentions to get together and do a “girl’s night out.” I know she has the intent because she tells me we need to do this every single time we have a phone conversation. But she never actually sets aside the time and chooses a date for this mythical get-together. Without an actual plan to go out, it is all just talk. It is meaningless. Bottom line is it ain’t gonna happen.

The same thing happens with your communications goals. You want to blog but you “don’t have the time.” You want to increase your enewsletter subscriptions, but you don’t add a subscription button to your website or think about how to incentivize people to sign up. You want to get more publicity for your event, but you don’t contact any media outlets. You want to re-do your website, but you don’t conduct a survey of your current users/audience.

In other words, you have the best intentions in the world, but you are not acting. You are paving the way to get nothing accomplished.

As you survey the year ahead and you formulate your goals and resolutions, avoid having it all go to hell, and develop some action plans. Set deadlines, make dates, gather information, put things in motion.

What are you resolving to do in 2014 and how do you plan to get there?

We are constantly learning, and ideally, making changes based on what we learn.  During 2013, I learned from clients, from professional development events, from Twitter and life in general. Following are my five big communications lessons.

1. Write down communications and marketing goals and prioritize them.

You have to know what you want to accomplish in order to be able to do so. You also have to realize that you may not be able to reach every goal, which is why you need to prioritize those objectives. What is the most important thing that you want to accomplish in the new year? What would be nice to get done, but is not your top priority? If you don’t prioritize, you will run around like crazy trying to juggle conflicting actions.

Where this came from: I have seen too many people/organizations that have no clear vision of what is most important and therefore, try to accomplish too much with too few resources. This is especially true at nonprofits.

2. Strategy should decide tactics, not the other way around.

Don’t confuse tactics with strategy. You shouldn’t let the allure of a certain tactic drive your communications. This is the “shiny object syndrome.” Just because Pinterest is hot, doesn’t mean it is the right place for your organization. You must think “big picture.” What are your trying to accomplish and what is the best way to get there?

Where this came from: Many people and organizations get enamored with what others are doing, even if it doesn’t fit in with their mission or goals. A tactic is just that–a way to achieve the larger picture goal or strategy. If you haven’t defined the strategy, you can’t define the best tactics.

3. Consider usability, SEO and content strategy before creating or re-launching a website.

Search engine changes such as Google’s new Hummingbird algorithm have made having an organized, updated and useful website non-negotiable. Spending time planning a website, and considering all the stakeholders, will pay off.

Where this came from: Every year there are some changes afoot in “web world.” This year was definitely one for search engines, which in turn has put more onus on usability (UX) and content strategy. A website has to reflect the larger organization and can’t be controlled by just one small group of people. Just because IT has always handled it, doesn’t mean that it is a good idea.

4. Communications presents the entire organization.

This year I consulted with an organization that thought the blog and website should be part of the publications department and other marketing communications should be handled by the corporate communications department. And those two departments didn’t interact. That’s a communications failure.

Why this is important: Too many organizations fail to think about how they are perceived by the public and where that public might be. You can’t be doing all sorts of media relations work on one end, and have an intern doing social media and not discussing what you are trying to achieve for the organization. Anything the public has access to about your organization, be it social media, your blog, your latest brochure, a press release or an interview with your company president–it is all communications. It should be unified and it should have one overarching goal–present your organization’s best face to the public.

5. Don’t let the perfect be the enemy of the good.

Just because something is not perfect does not mean it is not good. Blog posts are a perfect case in point. You can’t spend hours perfecting a post–that’s counterproductive. Better to post and then fix, than have the inevitable “paralysis by analysis.”

Where this plays in: Some organizations can’t move forward because they are afraid of making a mistake. So they cling to the old and fail to embrace change. Sometimes you won’t know that something is not working until you launch it (I’d say Healthcare.gov is a perfect case in point). It’s easier to fix something than to start from zero.

What did you take away from 2013? I’d love to hear from you about the lessons you learned from clients or from within your organization.

I’ll be back next week with some marketing/communications resolutions. Until then, I wish you all a very happy holiday!

Just a quick post this morning.

My schedule has been really tight lately and it’s been hard to find time to go to the gym. So I decided to buy an exercise video to get a quick workout at home. This morning I popped what purported to be a dance plus cardio “complete” workout in 30 minutes. OK. The presenter, a “celebrity trainer,” says she can’t teach us non-dancers to dance in a video, but that we should at least be burning calories. Fine. After her two minute” intro,” she gets right into it. No explanation, no instruction, nothing. After a few minutes of trying to follow what she is doing–again, with no cues–I gave up. So much for my idea of working out at home.

What’s the communication lesson to learn from this exercise video #fail? Well there’s two:

1. Don’t assume that people understand you (especially if you are basing it on your presumed celebrity). Provide instructions.

2. Don’t fly in the face of convention, especially if it is really not necessary. Conventions are there for a reason. People expect certain things, and during exercise instruction, I expect….instruction. Just like in every exercise video and show I have ever watched, and certainly every exercise class I have taken, the instructor GIVES INSTRUCTIONS. The instructor cues the next move. The instructor counts the reps.

The bottom line is that when we are trying to teach anybody or present new information, we have to work at explaining it so people will get it.  We can’t assume people will just get it. We can’t assume people will just follow.

Now, the question is, can I get my money back?

I have been a loyal 60 Minutes viewer for years. Every Sunday night at 7:00 p.m. you’ll find me watching CBS (unless of course there is a football game…).

This season, I barely recognize the program that I used to love. First, there was a bizarre disjointed piece ostensibly about humpback whales but I was unclear on the point. Then there was an infomercial for Lamborghini, where Scott Pelley pretty much used 60 Minutes in order to test drive the world’s most expensive car.

A couple of weeks ago, we learned how Amazon will be using drones to deliver packages (maybe), and in the process the Internet behemoth got lots and lots and lots of publicity.

Then, there’s the political stuff. Lara Logan based her reporting on an unvetted and unreliable source to excoriate the Obama administration’s response in Benghazi. She has since been “disciplined.” And last night there was a fluff piece on the NSA. CBS promoted the NSA piece as the first time journalists have ever been let into the secretive agency. In fact, the “journalist” in question was John Miller, a former intelligence guy.

Given the controversy surrounding the NSA and its tactics in light of Edward Snowden’s revelations, you’d think 60 Minutes would want to  try to find out what is actually going on. Instead, Miller barely questioned Keith Alexander (the head of the NSA). He actually fed him lines, to the effect of “so, you don’t actually listen to people’s conversations.” There was no counterpoint to Alexander’s assertions. No push back. No interviews with people opposed to NSA tactics. Miller seemed to agree with everything Alexander said. Both men thought it was “weird” that Snowden would cover himself and his computer screen when working on it at night. He probably was aware that he was being spied on by the NSA! Esquire has a great piece on it, worth a read: 60 Minutes Weird NSA Propaganda Wasn’t Even Good Propaganda.

In my opinion, 60 Minutes has failed its brand promise, that is, to provide tough investigative journalism or original reporting on interesting subjects (in fairness, Bob Simon’s piece last night about Egypt’s Copts was good).  Will 60 Minutes be able to recover? If it continues on this editorial trajectory it will not. There was a lot of angry and dissatisfied chatter on Twitter about the NSA story. And there has been pushback on the Benghazi report and the Amazon piece too.

News organizations depend on trust. If you don’t trust them, there is little point to what they are doing. You would never pick up a tabloid and believe everything you read there. You know its gossip and its meant to entertain. But when you watch 60 Minutes, you expect well researched stories. Well, maybe not any more.

Thoughts?

UPDATE:

The New York Times Media Equation column has an excellent look into this:

“When 60 Minutes Checks Its Journalistic Skepticism at the Door.”

We’ve all met people who are desperately trying to make sure everybody knows how smart or how powerful or how well-connected they are. These people do things like sweep into a room and speak very loudly, making sure they become the center of attention. They may also love to name-drop. And sometimes they think that by using sentences packed with big words and jargon, you will be mesmerized into thinking they really know what they are talking about.

But the opposite always happens. The harder people try to impress you, the more you tend to see through them. Same thing happens with your written communications–blogs, websites, letters, whatever. If you try to impress, especially by filling your writing with jargon and big words, the less you are communicating.

As Mack Collier wrote in his blog post, “You Don’t Look Smarter by Making Others Feel Stupid.”:

Make your ideas more accessible and empower your audience to learn at a pace that’s comfortable to them.  Remember that if your words make the reader feel dumb then the reader might decide that you’re not an ‘expert’ after all

So, if you think that throwing big words around will result in you looking smarter, you are dead wrong. (P.S.:  I LOVE that quote from Albert Einstein: “If you can’t explain it simply, you don’t understand it well enough.”)

It reminds me of a time when I was visiting a friend in Florida. She had a little baby at the the time, and she had another friend visiting who also had a baby with her. Both women were in the pool and both babies were naked. They asked if I wanted to get in. I said I really did not want to be swimming in baby pee. The friend looked at me and said that baby pee was sterile, and that I needn’t be concerned. She added she knew this because she was a physician. Yes, she called herself a physician.  To which I promptly replied: “Oh you’re a doctor. What is your specialty?” (I think she was a dermatologist, but I don’t remember.) I couldn’t get over that she thought calling herself a physician somehow made her more authoritative.

In everyday conversation we visit our doctors and have our lawyers–not our attorneys–draw up contracts. When someone asks us where we live, we don’t say we “reside” in a certain neighborhood. If someone asks why we are taking night classes, we usually say we are trying to learn more about the topic, not “augmenting our knowledge base.” If we get a new gadget, we tell people how much it has changed our lives, not “it is a disruptive technology.”

So, next time you want to appear like you know what you are talking about, get off your high horse and use the words most people would actually use in conversation.

A few days ago, I got an email from a “friend” asking me to attend one of those sales parties masquerading as a wine and cheese with friends. This person has had no interaction with me in a couple of years. Why would she think I would be interested in helping her out and attending her “party?”

Have you experienced this? Someone reaches out to you when she or he needs something from you. Not before and not after. This person doesn’t understand how networking works.

Basically, there are three kinds of networking:

1. Networking rarely or not at all. You have an incomplete LinkedIn profile (bonus points if it is missing a photograph), you have never posted anything on Twitter or even Facebook, and you rarely, if ever, attend networking events in person.

2. Networking only when you need something. You lost your job, and you had not been networking at all. Suddenly, you need connections. You start networking like crazy. Or, your kid is selling cookies for a fundraiser, so you hit up all your Facebook friends for support even though you never so much as like a post or wish anybody happy birthday. (Or, like my “friend” above, you need to make some extra money for the holidays.)

3. Networking all the time. You are conscious about keeping up with people. You actively attend events and maybe even participate in planning them. You are active in social media, and post updates to LinkedIn frequently (but not with annoying frequency). You Tweet and you connect via Facebook. You share stuff your connections post.

Guess which one works the best…yes, that would be number 3,  always networking.

Networks are about relationships and relationships take time and nurturing. The only way to build a strong network is to invest time and effort. Whether you do it in person or on social media, you have to devote energy to it.

If you don’t build relationships at all, well then you don’t have any. If you haven’t nurtured your relationships, why do you expect those people to help you?

The lesson here is simple. Nurture your network before you need it. Don’t abandon it, ever.

When writers talk about style they are rarely talking about fashion. They are talking about editorial style. They discuss whether to use the Associated Press Style or the New York Times Style or Chicago Manual. There are probably four or five major published style guides that people follow. In journalism and by extension, public relations, most people adhere to the AP Style. In government circles, people tend to follow the Government Printing Office (GPO) Style.  (Here’s a great article on Roll Call about the chairman of the GOP Style Board.)

There is one reason to have an editorial style: consistency.

Consistency helps unify your writing. Let’s use a common example. It’s Chicago Manual style to write Web site (two words, web is capitalized always).  It’s AP Style to write website (one word, lowercase).  Either way is correct. But if you use AP in one press release and then Chicago on a white paper, you are being inconsistent. Worse would be to use both styles in one document.

Choose one style and stick with it.

Organizations should develop style guides editorial and branding/image purposes. These written documents (in this case, the oral tradition just won’t do!) will help to make sure everyone in the organization is on the same page, bolstering organizational consistency.

Editorial guides should cover issues like:

• Word usage (website versus Web site; do you say chairman, chairperson or chair?)
• Punctuation (use em dashes or not?)
• Preferred date and time usage (do you say April 24 or April 24th?, 6 PM or 6:00 p.m.?)

Branding/image guides should clarify issues like:

• Logo size and positioning
• Organizational colors
• Acceptable fonts

There are a great many resources  on the web, and even templates to follow. Large organizations like the World Bank have style guides that you can download.

If you don’t have an organizational style guide, this year-end may be a great time to develop one or make it a goal to develop one in 2014.

[yop_poll id=”3″]

It’s Thanksgiving (and for some us, also Hanukkah, in a once in 70,000 year phenomenon!), and it’s time to express our gratitude. It’s amazing  that we have a holiday devoted to giving thanks, and it is too bad it has devolved into a holiday for shopping and watching football (but I digress). Hanukkah is a holiday that celebrates redemption and miracles, and it is quite lovely that it coincides with Thanksgiving this year.

In honor of Thanksgiving, and of Hanukkah, I’d like to thank you, my readers on the blog. I am truly grateful that you take a couple of minutes out of your day to read my musings. For those of you who have taken the time to comment and discuss, thank you too! Great comments are very rewarding.

I would also like to thank my Twitter friends. Over the years, I’ve been able to build relationships with several people on Twitter (too many people to mention, but you know who you are right?). These relationships have led to learning, discussion and camaraderie, and I am truly grateful for that.

So, Happy Thanksgiving to all and Happy Hanukkah to those celebrate it!

Here’s a video from the a capella group The Maccabeats, for your listening (and viewing) pleasure:

Bonus video (and one of my favorites)

The Leevees: How Do You Spell Channukkahh

I am an avid news follower. I have been reading a newspaper daily since I was eight years old (really). At times, I even read two and three dailies (when I was in grad school up at Boston University, I decided I should read the Wall Street Journal, in addition to the New York Times and the Boston Globe. The Globe was not owned by the Times then, but I digress).  Additionally, I read lots of stuff online plus I watch the CBS and/or NBC evening news broadcasts when I can.

When I read the newspaper, what I am really doing is scanning. I scan all the headlines first. If the headline is about an interesting subject, then I read the first few paragraphs (same goes for op-eds). I usually discard the sports section, but only after reading the main headline on the front page (it is important to know the results of the game, but I have no patience for the analysis of why).

I don’t read long articles–never have and never will. I don’t have the patience or the time.

Even though most people don’t read printed newspapers, they are acting the same online: They scan. They skip long form. They only read what interests them.

Lessons here are:

• Headlines matter A LOT.
• Longer is not necessarily better.
• People will always read only what interests them.

In other words, keep it short and keep it interesting.

I just got back from a few days of vacation in Florida. During my five days off, which included the weekend, I had limited Internet access. I was able to access email on my phone, and use WiFi on my laptop a couple of times.

Emails galore.

Every single day I had around 70 emails–of which only two or three were addressed to me exclusively. The rest were marketing emails, listserv stuff, and subscription emails I get every day. I deleted most of these messages without reading.

Lots of stuff on my reader.

Then, there was my Feedly to check. I had limited time to read through, so I marked a great amount of as read, and looked only at a very few items.

Twitter keeps going and going and going…

If you only check Twitter once a day or so, it is impossible to keep up with what is going on. You check your @ replies and your direct messages, and what is there in the general stream at that moment.

Facebook is congestion central.

Some people post every once in a while and others post ALL the time (like my young cousin who posts every thought and feeling he has plus every image/story he finds interesting). Mobile Facebook reminds you of people’s birthdays or I would have missed congratulating my friends Jordan and Dan.

How did I deal with information overload? I prioritized the personal and business-related and skimmed the rest.

What does information overload mean for your message?

It means, quite simply, that your message is very likely to get lost.

People are getting bombarded with information from many sources, and if they don’t keep up with it immediately, they are forced to ignore it and/or delete it. There just isn’t enough time in the day to get stuff done (or take a vacation) and read all your emails and other messages.

How do we, as communicators, deal with this problem?

1.)  Realize that your message is competing very hard for attention.

2.)  Realize that your message may need both reach and frequency with the caveat that frequency is part of the problem for the receiver. Sending the same message too many times can be annoying or part of overload…but it may break through the clutter.

3.) Realize that timing is key. You will have to figure out when is the best time to reach most of your subjects, while understanding that you will never reach everyone at the same time.

4.)  Realize that relevance is what is most important. If the message is not relevant to your subject, it will more easily be deleted or ignored.

Thoughts on this? How do you deal with information overload?